We are looking for an experienced Company Secretary who would be the manager s and company executive s right hand. As Company Secretary, you will be instrumental in helping the office run smoothly, provide support to managers, senior-level executives, and departments. You ll need to ensure that our company complies with financial and legal requirements, and maintain high standards of corporate governance. You also need to have a thorough understanding of the laws that affect your areas of work so that you are equipped to provide appropriate legal advice whenever needed.
Responsibilities:
- Report to the chairman and often liaise with board members.
- Prepare agendas and papers for board meetings, committees, and annual general meetings (AGMs) and follow up on action points.
- Convene and service AGMs, take minutes, draft resolutions, and lodge required forms and annual returns with appropriate departments.
- Provide legal, financial, and/or strategic advice during and outside of meetings.
- Ensure policies, regulatory, or statutory changes that might affect the organization are up to date and approved by the committee.
- Maintain statutory books, including registers of members, directors, and secretaries.
- Handle correspondence, collate information, write reports and communicate decisions to relevant company stakeholders.
- Liaise with external regulators and advisers such as lawyers and auditors.
Skills and Requirement:
- Candidates with a Bachelor s degree in accountancy and finance, business and management, and the law would be preferred.
- Strong administrative skills and an aptitude for using IT software.
- Good verbal and written communication skills.
- Commercial awareness.
- Meticulous attention to detail and the ability to work well under pressure.
- Interpersonal skills and the ability to work with people at all levels.
- Influencing skills.
- Excellent organization and time management.
- An ability to take initiative.
- A flexible and practical approach to work.
- Discretion when handling confidential information