- Ensuring all regular housekeeping activities are carried out throughout the week as per the set protocols.
- Ensuring all day-to-day protocols are adhered w.r.t. visitor material movement and vigilance and related registers are maintained.
- Coordinating with the vendors w.r.t headcount of housekeepers, security officers and guards, regular upgradation in food services and catering fresh and quality food to employees, vehicles for airport transfers or other day/night employee drop offs, security escort for women during night drops etc.
- Procuring housekeeping consumables and ensuring sufficient stock is maintained.
- Procuring security related registers and other stationeries.
- Supporting the Office Manager in carrying out Carpentry, Plumbing, and Civil related repair and maintenance work.
- Coordinating with employees, sharing the chauffeur details and ensuring safe and secured transport experience is provided to employees.
- Coordinating with the travel vendor and booking flight tickets and hotel accommodation as per company s guidelines.
- Procuring goods and services for the company. Understanding the procurement requirement from the user function and floating RFQ to the vendors. Obtaining quotes from multiple vendors and making a comparison statement. Releasing the PO/WO to the L1 vendor. Completing the procurement process within the stipulated timelines.
- Coordinating with all the vendors for timely submission of invoices. Verifying the invoices with inward registers and attendance registers. Liaising with vendors on billing discrepancies.
- Submitting the invoices to Facility Manager for review and approval. Sharing the payment details with the vendor and maintaining related trackers.
- Supporting the Facility Manager in handling Plants Planters, Pest Control, Stationery, Events, Couriers, General Purchases and more.
SKILLS REQUIRED:
The ideal candidate should have:
- Bachelor s degree in any field.
- Relevant experience of 5 years and actively working in administration function.
- Knowledge of Microsoft Office Suite and G-Suite.
- Excellent written and spoken skills in English and Telugu.