Role & Responsibilities
Pre-Boarding & Onboarding Processes:
- Working with new joiners to guide them with the online onboarding process, keep a track on their progress and conduct follow-ups to ensure that their data and information is updated in time for them to get onboarded
- Allocate Employee IDs and maintain all relevant HR Trackers with the details of new joiners
- Validation of Onboarding Data provided by the new joiners, and activation of their Employee Profiles on the HRMS Platform
- Collect information to initiate Background Verification (BGV) for all new joiners, as per internal protocols; collate and share the information with the vendor on a periodic basis, wherever applicable
- Collect, collate and share onboarding documentation with relevant stakeholders for payroll and other administrative purposes
- Collect, collate and share relevant data and documentation (wherever required) with relevant stakeholders for enrolment processes like Bank Account creation, Food / Meal Card procurement, health insurance and EAP (Employee Assistance Program) enrolment, as per defined timelines
- Act as the bridge between and coordinate with the new joiners, the Admin and the IT Teams to ensure IT Asset Procurement and delivery to all new joiners
- Coordinate with the Recruiters, New joiners and incumbent stakeholders to plan and execute smooth pre-boarding processes
- Complete the online onboarding process for the new joiners, including adding / updating their information on the internal HRIS system
- Coordinate with multiple stakeholders to ensure seamless orientation of new joiners
HR Data and Process Management:
- Share ESIC Card and other relevant information with eligible employees upon successful enrolment
- Procure and maintain a digital repository of documents collected from the new joiners
- Configure and update the process interface on the internal HRIS System as per location-specific requirements
- Maintain HR systems, ensuring accurate and timely processing of payroll and other employee information
- Update Employee Records for details like reporting lines, work shifts, locations, etc. in real-time on the HRMS Portal
- Own and execute the Probation Confirmation process for all resources; coordinate and follow-up with Managers to get the necessary inputs
- Maintain records of any extensions in Probation Period, and follow timelines to close the same
- Prepare and release Probation Confirmation Letters to employees upon successful completion of Probation Period
- Send periodic reminders to all employees for Timesheets, maintain data of defaulters and provide inputs for payroll accordingly
- Timesheet Management Re-opening, tracking re-opened Timesheets and updating payroll inputs accordingly
- Maintain trackers and records of instances that may impact payroll a persons payroll, like Sabbatical Leave, Maternity Leave, Unpaid / Over-utilization of Leave, etc.
- Ticket management, response and resolution through the internal HRMS Portal
- Maintain all registers and documentation, and records as required for compliance purposes for internal and external audits
- Represent the HR Department in Audits, as required
- Assist with Investment Declaration Forms’ (IDF) Reviews, as required
- Act as the single point of contact for all employees for their documentation needs like Address Proof Letter, Employment Letter, NOCs, etc.
Exit Process:
- Coordinate with Managers to get confirmation on LWD of exiting employees, and / or waiver or buy-out of Notice Period, as applicable
- Communicate the details of their exit to employees separating from the company like their applicable Notice Period, Last Working Day, Recoveries, etc.
- Connect with exiting employees to explain to them the entire exit process and the steps that need to be completed to facilitate the same
- Coordinate with exiting employees to get their recoveries settled before they leave the system or include the pending recoveries in payroll inputs, as applicable
- Maintain trackers and records of recoveries like Notice Period Buy-Out, Relocation Amounts, Joining Bonus, Training Costs, etc. as may be applicable
- Maintain trackers of exiting employees eligible for Gratuity and Leave Encashment, and communicate the same to the Payroll Team
- Coordinate with multiple stakeholder teams to get confirmation on various exit steps and processes like confirmation on Knowledge Transfer, No Dues, etc.
- Coordinate with the exit employees and the IT and Admin Teams to recover the IT Assets
Provide the Exit Employees Relieving / Experience / Service Letter, or Notice Period Buy-Out Letters, as required, within specified timelines.
Benefits and Perks:
Flexible working hours
Five days a week (Sat & Sun fixed off)
Excellent performance appraisal system
Outstanding rewards and recognition